Erie County Water Authority

Board Meeting Minutes and Agenda
12-27-18 9:30 a.m. Board Meeting
	Staff	Packet [+] Fiscal Item 1.1 November Investment Report Fiscal Item 1 Memo November Investment Report Fiscal Item 2 2018 Monthly Financial Summary - November Legal Item 1 Compliance with 139-L SFL Sexual Harassment Certification Legal Item 3 Memo re Promotion of Jacqueline Mattina Legal Item 4 MOU Town of Aurora Operations Item 1 Airosmith Development Pleasant View Tank Operations Item 2 Centerline Communications Colvin Tank
	Agenda
	Resolutions	Packet [+] Item 1 Master Purchase Orders Item 2 Master Purchase Order Releases Item 3 Letter from Erie County Legislature Item 4 West Herr FOIL Withdrawal Item 5 Eden Town Board Resolution re Proposed LM Amendment Item 5.1 Notice of Claim Item 6.2 CPL-004 Bid Spec Water System Improvements Town of Clarence Item 6.3 CPL-004 Memo Item 7.1 Memo re Change Order CO02 Item 7.2 Change Order CO02 Item 8.1 Centerline Communications Colvin Tank Item 8.2 Centerline Communications Colvin Tank Item 9.1 Airosmith Development Pleasant View Tank Item 9.2 AiroSmith Development Pleasant View Tank Item 10.1 Small Services Area 1 Contract Item 10.2 Memo Re Small Services Contract Area 1 Item 11.1 Transwave Professional Services Contract Item 12.1 MOU Town of Aurora Item 13.1 Masiello Martucci Professional Services Contract Item 14.1 RFP Waterline Project Lakeshore Road Item 15.1 Leak Allowance Jamilah Miller Item 15 and 16 Leak Allowance Memo Item 16.1 Leak Allowance Shaffer Road Inc Item 17.1 OandM Budget Amendment Emergency Repair Contractor Item 17 Budget Transfer Authorization Item 18.1 Memo for O and M Budget Amendment Item 18 Budget Amendment Authorization Item 19.1 Appointment of Part-time Assoicate Attorney Redacted Item 20.1 Memo re Promotion of Jacqueline Mattina Item 21.1 Grant Agreement Item 22 Service Connection Work Orders
	Minutes
	Meeting Audio
12-20-18 9:30 a.m. Board Meeting
	Staff Agenda	Packet [+] Fiscal Item 1.0 GFOA Fiscal Item 2.0 RFP Microwave Radio Maintenance Operations Item 1.0 EMA Operations Item 2.1 RFP Waterline Project Operations Item 2 Memo re RFP Waterline Project
	Agenda
	Resolutions	Packet [+] Item 1.0 Master Purchase Orders Item 10 New Service Refunds Item 11 Leak Allowance Item 12 Budget Amendment Item 13 Insurance Settlement Item 14.1 Brotherhood Tentative Agreement 11162018 Item 14 Brotherhood of WNY Water Workers Letter Item 15 Step Increments Item 16 Salary Increments 1st long Item 17 Salary Increments Add long Item 18 Revised Policy No 41 0 Vacations Item 2.0 MPO Releases Item 23 Service Connection Work Orders Item 3.0 FOIL Request Rick Zydel New Frontier Excavating Item 4.0 J Runfola Resignation Letter Redacted Item 5.0 P. Riester Resignation Letter Redacted Item 6.1 Water System Improvements Memo Item 6 Bid Spec Water System Improvements Item 7.0 Memo Re Chemistry Samples Item 7.1 Bid Specs Chemistry Samples Item 8.0 Geiter Done Change Order Item 9.0 Memo Re O'Brien Gere Prof Svc Contract Item 9.1 O'Brien Gere Prof Svc Cont
	Minutes
	Meeting Audio
11-29-18 9:30 a.m. Board Meeting
	Staff	Packet [+] October 2018 investment report Procedure fo Emergency Declaration monthly financial report october 2018
	Agenda
	Resolutions	Packet [+] Item 10 Southtown Supply bid wood products Item 10 T&F Consulting bid wood products Item 10 award for wood products Item 11 EJ Prescott Bid butterfly valves Item 11 Lock City Bid butterfly valves Item 11 T Mina bid butterfly valves Item 11 Valve Industries Inc. bid butterfly valves Item 11 award for butterfly valves Item 12 Change Order Contract EA-11 Item 12 Executed Contract EA-11 Item 13 Change Order Contract CH-009 Item 13 Executed Contract CH-009 Item 14 Change Order Machining services Item 14 Executed Contract Machining Services Item 15 hydrant and valve replacement Item 16 leak allowance request Item 18 Apprenticeship Policy Item 19 Tariff amendment Item 20 Grant award acceptance Item 8 Notice of Claim Item 9 Mollenberg Bid compressor Item 9 Quackenbush Bid compressor Item 9 award for compressor at Van de Water item 1 11-29-18 item 2 11-29-18 item 3 FOIL request from Ben Reker item 4 FOIL request from Marck Cerrone item 5 FOIL Request from Kandey item 6 FOIL Request from West Herr item 7 West Herr letter new service connections
	Minutes
	Meeting Audio
11-15-18 9:30 a.m. Board Meeting at Cheektowaga Service Center, 3030 Union Rd, Cheektowaga NY 14227
	Staff	Packet [+] Amended By-Laws Audio and Video Equipment Memo Lobbying MMC&A Response Lobbying RFP memo Lobbying Response Braun and Weinraub Lobbying Response Featherstonhaugh, Wiley & Clyne Lobbying Response Harter Secrest Lobbying Response Statewide Response Proposed By-Laws changes Proposed Tariff Amendment Staff Memo re by laws changes Veraview contract Video & Audio RFP Response Veraview Video & Audio RFP Response VoIP Supply
	Agenda
	Resolutions	Packet [+] Item 1 Item 10 - KNW Sales LLC bid Item 10 - Koester Associates bid Item 10 Halogen acutuator award Item 10 KNW Sales declination letter Item 11 Change Order NC36 Item 11 Contract No. NC-36 Item 12 Matrix Extension Item 13 Extension of Potassium Permanganate contract Item 13 Potassium Permanganate contract 4-1-17 to 3-31-19 Item 14 Refund Service Connection Fee N. Freeman Road Item 15 Refund Service Connection Fee Thompson Road Item 16 Leak Allowance Requests Item 2 Item 3 FOIL from Dolce Panepinto Item 4 FOIL Request SmartProcure Item 5 Letter from Brian Kulpa Item 6 Budget Amendment Item 7 Veraview Contract Item 8 Modification Agreement Item 9 RFP Microwave Radio Maintenance
	Minutes
	Meeting Audio
11-01-18 9:30 a.m. Board Meeting
	Staff	Packet [+] Audit Committee Summary
	Agenda
	Resolutions	Packet [+] Formal Executed Contract NC-34 Formal Executed Contract OBG-12A Item 10 OBG-12 Amendment 3 Item 11 Refund of Service Connection Fee Goodrich Road Item 12 Refund of Service Connection Fee Keller Road Item 13 Leak Allowance Request Item 14 Travel Item 15 One Time Reversal of Late Charge Item 16 Budget Amendment Item 17 2019 O&M Budget Item 18 2019 Capital Budget Item 19 PARIS filing Item 1 creations or amendments MPO Item 20 Budget Modifications Item 21 service connections Item 2 MPO Releases Item 3 Communication FOIL from Mark Cerrone Item 4 Communication FOIL from Ellen Reese Item 5 Communication Complaint to the Attorney General Item 6 Communication Michael Borders Item 7 OBG-12A Change Order 2 Item 8 NC-34 Change Order 3 Item 9 NC-36 Amendment 1 Professional Services Contract NC-36 Professional Services Contract OBG-12
	Minutes
	Meeting Audio
10-18-18 9:30 a.m. Board Meeting
	Staff	Packet [+] 2019 Board meeting calendar FOIL Audit Memo GOVERNANCE COMMITTEE MEETING SUMMARY OF 10-4-18 Investment report Microwave Radio Maintenance RFP Monthly Financial Report
	Agenda
	Resolutions	Packet [+] Budget amendment COOG Video-conferencing opinions Item 1 Creation and Amendments of MPO Item 2 MPO Releases Item 3 Donald Puccio letter Item 4.1 FOIL Request from Shelly Harbert Item 4 FOIL Request from Dolce Panepinto Item 5 Legislature Invite Large services bid spec Open Meeting Policy and Procedures (002) Small services area 1 bid spec Small services area 2 bid spec hydrant and valve replacements service connection work orders
	Minutes
	Meeting Audio
10-04-18 9:30 a.m. Board Meeting
	Staff	Packet [+] Government Lobbying Vendor List 2018 Memo to Board re firms that reponded Staff Memo re Website Design and Development Web Design PSC
	Agenda
	Resolutions	Packet [+] Advertisement for Bids Bennington Bulk Sale Amendment Combination Agreement Domestic Agreement FOIL Request Harris initial request Hydrant Relocation Agreement Hydrant and Valve Replacement Item 1 10-4-18 Main Extension Owner-Occupant Agreement Notice of Claim Princeton eCom Memo 2018 Private Fire Protection Agreement Service connections 10-4-18 Staff Memo re Website Design and Development Temporary Agreement Third Party Summons Complaint Web Design PSC award of expansion meters
	Minutes
	Due to equipment failure, unfortunately there is not an audible recording of this meeting.
09-20-18 9:30 a.m. Board Meeting
	Staff	Packet [+] August 2018 Investment Report Contract NC-26 Memo Monthly Financial Report August 2018 National Grid Memo
	Agenda
	Resolutions	Packet [+] CH-009 Agreement EA-11 Agreement Emergency Watermain Repair 2015-2017 Excavated material 2016-2018 Item 1 Item 10 Emergency Repair Kandey Change Order Item 11 Cont. W-23 Amstar Change Order Item 12 WSA-12 Amendment No. 1 Item 13 CH-009 Amendment Item 14 EA-11 Amendment Item 15 Service Deposit Refunds Item 16 Leak Allowance Request Item 19Standard Work Day Reporting Item 2 Item 22 Service Connection Work Order List Item 3 Letter from Mr. Schneider Item 4 Letter from Mr. Sauberan Item 5 Agreement with Town of Lancaster Item 6 Award of Contract Caustic Soda Item 7 Wood Products Advertisement for Bids Item 8 Advertisement for Bids Butterfly Valves Item 9 Excavated Material E&R Change Order W-23 Contract WSA-12 Agreement
	Minutes
	Meeting Audio
08-30-18 8:00 a.m. Board Meeting
	Staff	Packet [+] DOT Mill & Overlay Project RT 5 memo Matrix memo Waterline Protection Programs memo
	Agenda
	Resolutions	Packet [+] BCD Pleasant Creek Budget Amendment 8-30-18 Contract GHD-7 Contract NC-35 Contract No. MP-080 Crown Castle Amendment Crown Castle Original lease Crown's copy Crown Castle Original lease ECWA copy Drescher &Malecki EMA-3A EMA-3A Change Order Grant Application Grant Application SEQRA High Voltage 6-1-14 to 5-31-16 High Voltage final acceptance Item 1 8-30-18 Item 2 NC-35 Change Order large service refunds service connection work orders 830-18
	Minutes
	Meeting Audio
08-16-18 9:30 a.m. Board Meeting
	Staff	Packet [+] Goveranance Summary of 8-2-18 July 2018 investment report July 2018 monthly financial report Public Relations Services memo Sexual Harrassment Policy
	Agenda
	Resolutions	Packet [+] 2018 RFP Government Relations and Lobbying Services - 2018 Ethics Board revised 5-3-18 minutes FOIL Request Finance revised 5-17-18 minutes Governance revised 5-17-18 minutes Governance revised 5-23-18 minutes Governance revised 5-3-18 minutes Governance revised 5-31-18 minutes Governance revised 6-14-18 minutes Governance revised 6-20-18 minutes Item 1 Item 2 Professional Services Agreement 8-2018 Revised 5-17-18 minutes Revised 5-3-18 minutes Revised 5-31-18 minutes Revised 6-14-18 minutes Revised 6-28-18 minutes Vendor List for Lobbyist ZeppCom Settlement Agreement budget amendment 8-16-18 one time reversal charge refund fee for main lowering revised 7-19-18 minutes service connection refund service connections 8-16-18
	Minutes
	Meeting Audio
08-02-18 9:30 a.m. Board Meeting
	Staff	Packet [+] Auto Place Road HVAC Equipment June 2018 Investment Report Monthly financial report june 2018 NYS Water Grants Revised Minutes 5-17-18 Revised minutes 5-3-18 Revised minutes 5-31-18 Revised minutes 6-14-18 Revised minutes 6-28-18 Service Center Roof Failure Memo Staff Memo w att re Legal Files 7-25-18
	Agenda
	Resolutions	Packet [+] Emergency Repair Change Order Excavated Material Change Order Filter Expansion Meter spec Halogen Actuator spec Harter Secrest I Evolve proposal Ingenious proposal OBG-12A Change Order Time Warner contract W-23 Change Order W-31 Contract item 1 item 2 leak allowance requests rfp audio video service connections
	Minutes
	Meeting Audio
07-19-18 9:30 a.m. Board Meeting
	Staff	Packet [+] 2019 Budget Timetable Memo for Board Review - Updated Spectrum
	Agenda
	Resolutions	Packet [+] David Wolf leave of absence Excavated Material Change Order 1 Hi-Tech Extension Letter from William Savino Northwoods Subdivision BCD Telvock Response 6-28-18 caustic soda spec hydrant and valve replacements service connection list 2018-23 Item 15 service connection list 2018-23 Item 16 service connections water meter contract extension
	Minutes
	Meeting Audio
07-12-18 Board Meeting Canceled
06-28-18 8:30 a.m. Board Meeting
	Staff	Packet [+] Confidential Memo re Keith & Telvock FOIL Dan Telvock FOIL EMA Contracts Gov Spend Software Hi-Tech Extension Investigative Post FOIL May 2018 Investment Report Monthly Financial Report May 2018 Neptune Contract
	Agenda
	Resolutions	Packet [+] ECWA 2018 Bonds POS Employment Agreement ExecRank CEO ExecRank CFO Item 1 6-28-18 Item 2 6-28-18 July 2018 Salary Increments M&T Proposal Machining and Fabrication Services Resolution Exhibit B Bond Purchase Agreement Resolution Exhibit C Continuing Disclosure Agreement service connection list service deposit refunds
	Minutes
	Meeting Audio
06-14-18 9:30 a.m. Board Meeting
	Staff	Packet [+] 495822-v3-Supplemental ResolutionErie County Water Authority-C1-For Bd. 6-14 Bond Issuance Memo ECWA 2018 Bonds POS - V7 For Bd. 6-14 ECWA 2018 Continuing Disclosure Agreement-For Bd. 6-14 Legal Memorandum re Control Chems Bid RFP Public relations memo
	Agenda
	Resolutions	Packet [+] budget amendment Packet CH-009 Amendment CH-010 Addendum CPL-004 Addendum Contract CH-10 EMA-3 Amendment GP-007 Addendum Hydrofluorosilicic Control Chem Bid Hydrofluorosilicic Shannon Chemical Bid Hydrofluorosilicic Thatcher Bid Hydrofluorosilicic Univar Bid Hydrofluorosilicic acid Award Documents Hydrofluorosolicic DuBois Chemicals Bid Hydrofluorosolicic Mays Chemical Bid Hydrofluorosolicic Solvay Protest NC-35 Award Documents NC-35 Ferguson Bid NC-35 Frey Electric Bid NC-35 O'Connell Electric Bid NC-35 State Group Bid W-030 Addendum WSA-013 Addendum leak allowance requests one time reversal of late charge for Brian Kearns one time reversal of late charge for Eaglecrest purchase orders service connections
	Meeting Audio
	Minutes
05-31-18 9:30 a.m. Board Meeting
	Staff	Packet [+] Alert Notification System Award of Contract Insurance Update RFP Professional Engineering Services
	Agenda
	Resolutions	Packet [+] Cheektowaga Cooperative Agreement Contract CPL-004 Resolution Packet Contract GP-007 Resolution Packet Contract W-030 Resolution Packet Contract WSA-013 Resolution Packet HSQ Service Agreement Resolution Packet Service connections Resolution Packet Tank Industry Amendment Resolution Packet Travel for Scott Aiple Resolution Packet Web Design RFP Resolution Packet
	Minutes
	Meeting Audio
05-17-18 9:30 a.m. Board Meeting
	Staff	Packet [+] April 2018 Annual Investment Report April 2018 Monthly Financial Report Hiring Process Memo Hydraulic Integrity memo Insurance Program Update Web Design RFP
	Agenda
	Resolutions	Packet [+] Contract NC-037 Final Payment Contract W-22A IVR Amendment Public Relations Services RFP Purchase orders Service connection workorders
	Minutes
	Meeting Audio
05-03-18 9:30 a.m. Board Meeting
	Staff	Packet [+] Board Meeting Calendar June 2018 to December 2018 Preferred Source Public Relations Services 2018 RFP
	Agenda
	Resolutions	Packet [+] Cooperative Agreement Hydrant and Valve Replacements Leak Allowance Requests
	Minutes
05-03-18 9:30 a.m. Annual Meeting - Board Meeting to follow
	Agenda
	Minutes
04-25-18 4:00 p.m. Special Meeting of the Board of Commissioners
	Agenda
	Resolutions	Packet No Attachments
	Minutes	Packet No Attachments
04-19-18 9:30 a.m. Board Meeting
	Staff	Packet No Attachments
	Agenda
	Resolutions	Packet [+] ECWA Policy 96.0 adopted 4-19-18
	Minutes	Packet [+] ECWA Policy 96.0 adopted 4-19-18
04-05-18	Board Meeting
03-22-18	Board Meeting
03-08-18	Board Meeting
02-22-18	Board Meeting
02-08-18	Board Meeting
01-25-18	Board Meeting
01-11-18	Board Meeting

Committee Meeting Minutes
12-20-18 Governance Committee
	Agenda	Packet [+] Item 1 Policy No. 41.0 Vacations Item 2.0 Policy 85 Memo to Board Item 2.1 Revised Draft Policy No 85 Security Officer Item 2 Policy 85 Memo to Secretary Item 3 Amendment of By-Laws Item 4 2018 Proposed Wage Schedule NR
	Meeting Audio
	Minutes
10-18-18 Audit Committee
	Agenda	Packet [+] Drescher & Malecki Agreed-Upon Procedures
	Minutes
	Meeting Audio
10-04-18 Governance Committee
	Agenda	Packet [+] Amended Policy 75 Draft DOL-DHR Draft Minimum standards for sexual harassment policy DOL-DHR draft sexual harassment policy model Open Meeting Policy and Procedures Policy 75 interoffice memo Staff Memo re Open Meeting Policy Procedures
	Minutes
	Due to equipment failure, unfortunately there is not an audible recording of this meeting.
09-20-18 Governance Committee
	Agenda	Packet [+] ECWA FOIL Procedures Staff Memo re FOIL Polices
	Minutes
	Meeting Audio
08-30-18 Audit Committee
	Agenda	Packet [+] Drescher &Malecki
	Minutes
	Meeting Audio
08-30-18 Governance Committee
	Agenda	Packet No Attachments
	Minutes
	Meeting Audio
08-16-18 Governance Committee
	Agenda	Packet No Attachments
	Minutes
	Meeting Audio
08-16-18 Audit Committee
	Agenda	Packet [+] Interim Financial Audit
	Minutes
	Meeting Audio
08-02-18 Governance Committee
	Agenda	Packet [+] ECWA FOIL Procedures w att Revised Executive Director Job Spec Updated Correction Action Plan
	Minutes
	Meeting Audio
07-19-18 Governance Committee
	Agenda	Packet [+] Corrective Action Plan Executive Director Job Spec July 2018
	Minutes
	Meeting Audio
06-20-18 Governance Committee
	Agenda
	Minutes
	Meeting Audio
06-14-18 Governance Committee
	Agenda
	Resolutions
	Meeting Audio
	Minutes
05-31-18 Finance Committee
	Agenda
	Resolutions	Packet [+] Harter Secrest Waiver of Conflict
	Minutes
	Meeting Audio
05-31-18 Governance Committee
	Agenda
	Minutes
	Meeting Audio
05-23-18 Governance Committee
	Agenda	Packet [+] Managements Responsibility Practice Internal Controls ABO Operational Review
	Minutes
	Meeting Audio
05-17-18 Ethics Board
	Agenda	Packet [+] Ethics Board Memo Local Financial Disclosure
	Minutes
	Meeting Audio
05-17-18 Governance Committee
	Agenda	Packet [+] Proposed Item 94 Tabled Item 94 on 3-22-18 Tabled Item 94 on 4-19-18 Tabled Item 96 on 4-19-18 Authorities Budget Office Best Practices Guide
	Minutes
	Meeting Audio
05-17-18 Audit Committee
	Agenda	Packet [+] Authorities Budget Office Best Practices Guide PAL 2824
	Minutes
	Meeting Audio
05-17-18 Finance Committee
	Agenda	Packet [+] RFI Legal Services
	Minutes
	Meeting Audio
05-03-18 Governance Committee
	Agenda	Packet No Attachments
	Minutes
05-03-18 Ethics Board
	Agenda	Packet [+] Financial Disclosure memo
	Minutes
04-25-18 Finance Committee
	Minutes
04-19-18	Finance
03-22-18	Governance Minutes
03-22-18	Audit Minutes
03-08-18	Governance
01-11-18	Finance