Board Meeting Minutes Archive

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2019

Board Meeting Minutes and Agenda
05-28-19 9:30 a.m. Board Meeting
	Staff	Packet [+] Approval of Position for Michael Haendiges Approval of position for Joyce Tomaka Approval of position for Karen Prendergast April 2019 Investment Report Monthly Financial Report - April
	Agenda
	Resolutions	Packet [+] Item 2 Consent with T-Mobile Item 3 Contract No. MP-081 Item 4 Contract No. NC-040 Item 5 Online Auction Services Item 6 Cathodic Protection System Easement Item 7 Refund service connection fee Item 8 Main Replacement
05-16-19 9:30 a.m. Board Meeting
	Staff	Packet [+] Memo - Re Infrastructure Goals Objectives for Strategic Infrastructure Plan for BOARD Discussion Wymer PO-1M
	Agenda
	Resolutions	Packet [+] C-1 FOIL re NY Central Mutual Fire Ins. et al C-2 FOIL re disconnected single family premises C-3 Department of Labor Letter Item 10 Appointment of Chief Financial Officer Item 11 Appointment of Interim Executive Director Item 12 Appointment of Temporary Comptroller Item 13 Amend Salary Grades Item 14 Leave of Absence Item 2 Professional Services Contract with Lawley Service, Inc. Item 3 Advertise for Bids Sturgeon Point Sludge Removal Item 4 Leak Allowance Request Item 5 Amendment of 2019 O&M Budget Item 6 Amendment of 2019 O&M Budget Item 7 Amendment of 2019 Capital Budget Item 8 Creation of Chief Financial Officer Item 9 Adoption of Organizational Chart
	Board Meeting Video
05-06-19 9:30 a.m. Annual Meeting
	Agenda
	Resolutions	Packet [+] 2019 MT Public Funds Resolution May-2 Key Bank Resolution
	Minutes
	Annual Meeting Video
05-06-19 9:30 a.m. Board Meeting
	Staff	Packet [+] Fronczak PO-1M Legal Staff Memo re Change of Status for Provisional Employees Massaro PO-1M Proposed 2020 Budget Preparation Timeline Sylvester PO-1M
	Agenda
	Resolutions	Packet [+] Advertise for bid Enclosed Trailer Agreement with AP Professionals Award of Contract Microbiology samples BCD Deer Srings Subdivision C-1 NOC Ilka Drafft C-2 NOC Daniel Sciolino C-3 NOC Chad Buziak C-4 E-mail from Wesley Dust Final payment EMA-003 Hi-Tech Extension Open meetings law amendment Veraview Change Order
	Minutes
	5-6-19 draft minutes 2
	Board Meeting Video
04-18-19 9:30 a.m. Board Meeting
	Staff	Packet [+] Hi-Tech Services Contract Extension Memo Legal Staff Memo re Authorization to pay City of Tonawanda Legal Staff Memo re Cell Tower RFI Legal Staff Memo re IEP Appointments Maching and Fabrication Services Extension Memo March 2019 Investment Report Monthly Financial Report March 2019 RFP Memo
	Agenda
	Resolutions	Packet [+] Item 10 Award of Contract Zebra Mussels, etc Item 11 Advertise for Bids Booster Pumps and Motors Item 12 Amendment No. 2 NC-35 Item 13 Leak Allowance Requests Item 14 Travel Requests Item 15 Creation of Sr. Production Engineer Item 16 Creation of SCADA Engineer Item 17 Creation of Stores Clerk (55A) Item 18 Budget Amendment Item 19 Appointment of ad hoc members to Ethics panel Item 1 Final Payment W-22-C-1 Item 20 Authorization to pay City of Tonawanda Item 21 Enter into Easement Item 2 Final Payment W-22-C-2 Item 3 W-23 Final Payment Item 4 Final Payment OBG-12A Item 5 Consent Letter with Verizon Item 6 RFP Solicitation Telecommunications-Audit services Item 7 BCD Waterford Pines Phase 2 Item 8 BCD Deer Springs Subdivision Part 4, Phase 2E Item 9 NYSDOT Agreement Item C-10 Notice of Claim No. 2019-025 Item C-11 Notice of Claim No. 2018-056 Item C-12 FOIL re phone recording Item C-13 FOIL re disconnected premises Item C-1 MPO Amendments Item C-2 MPO Item C-3 Letter from NYS Comptroller Item C-4 FOIL re insurance information Item C-5 FOIL re staff compensation listing Item C-6 Letter from The Arc Item C-7 Letter from Robert Lichtenthal Item C-8 Letter from NYS Senate Item C-9 Notice of Claim No. 2019-023
	Minutes
	Board Meeting Audio
03-26-19 9:30 a.m. Board Meeting
	Staff	Packet [+] Staff
	Agenda
	Resolutions	Packet [+] Item 1 Master Purchase Orders Item 2 Master Purchase Order Releases Item 3 Foil Request Jennings Item 4 FOIL Request Lorigo Item 5 B. Medler Retirement Item 6 Notice of Claim 2019-024 Flanagan Item 7 Notice of Claim Nieman 2019-017 Item 8 Authorization to Advertise for Bids Polyaluminum Chloride Item 9 Invitation to Bid - Transfer Switch Item 9 Memo re Transfer Switch Item 10 Award Docs Liquid Chlorine Item 10 Memo Award Liquid Chlorine Item 11.1 Authorization for Change Order 3 NC-35 Item 11 Authorization for Change Order 3 NC-35 Memo Item 12.1 Award of Contract Docs CH-010 Item 12 Memo to Award CH-010 Item 13 Memo GPS Base Station TOTN Item 13 TOTN Agt Docs Item 14 Change Order 1 Docs W-26-A Item 14 Memo Change Order W-026-A Item 15 Prof Svc Cont CH-011 Item 16 Memo Prof Svc CPL-005 Item 16 Prof Svc Cont CPL-005 Item 17 Memo Prof Svc NC-39 Item 17 Prof Svc Cont NC-039 Item 18 Memo Re Prof Svc CH-012 Item 18 Prof Svc Cont CH-012 Item 19 Memo Prof Svc WSA-014 Item 19 Prof Svc Cont WSA-014 Item 20 Memo Prof Svc GP-008 Item 20 Prof Svc Cont GP-008 Item 21 Award of Contract GP-007 Item 21 Memo to Award GP-007 Item 22 W-027 Memo to Advertise 36 Transmission Item 22 W-027 - Auth to Advertise 36 Transmission Item 23.1 Award Docs CPL-004 Item 23 Memo to Award CPL-004 Item 24 Final Pay Memo NC-34 Item 24 Final Pay NC-34 App 18 & Final Item 25 NYS DOT Item 26 Ratification of Hydrants and Valves Item 27 BCD Agreement (Sherwood Meadows) Item 28 Budget Amendment Capital Restoration Item 29 Budget Amendment CH-010 Item 30 Authorization to Extend Contract Capital Markets Item 31 Authorization to Designate Entity Administrator for Award Management Item 32 Authorization for Travel R Stoll Item 33 2018 Annual Report Fees Final Item 33 2019 Investment Guidelines Final Item 33 2019 Investment Guidelines redline Item 34.1Terms of Use Item 34 Privacy Policy Item 35 Policy No. 94.0 Defense and Indemnification Item 36 2018 Financial Disclosure Form Item 36 2018 Financial Disclosure Vendor List Item 36 Policy No. 11.0 Code of Ethics Item 39 Final BCD Acceptance package Spaulding Green Phase 6B revised Item 39 Memo to Accept BCD Spaulding Green Phase 6B
	Minutes
	Board Meeting Audio
03-07-19 9:30 a.m. Board Meeting
	Staff	Packet [+] Operations Declaration of Emergency Operations Procurement Ledge Operations Procurement Saia Operations Waterline Projects
	Agenda
	Resolutions	Packet [+] Item 1 Master Purchase Orders Item 2 Master Purchase Order Releases Item 3 Resolution from Erie County Legislator Item 4 Notice of Claim Charter Spectrum 2019-015 Item 5 Notice of Claim 2018-055 Sara Item 6 Notice of Claim - Evelt - 2019-003 Item 7 NYS DOT Item 8 High Voltage Contract Extension Memo Item 8 High Voltage Contract Extension Packet Item 9 Contract Exentsion Memo Re heating Item 9 Contract Extension Heating Ventilating Packet Item 10 Memo Re Contract Extension Overhead Cranes Item 10 Contract Extension Overhead Cranes Packet Item 11 Memo regarding RFP Hazardous Item 11 RFP Hazardous Item 12 Request for Proposals Storage Tank Inspections Item 13 Award of Contract package Item 14 Advertise to Bid Asbestos Memo Item 14 Advertise to Bid Asbestos Spec Item 15 National Fuel Gas claim Item 15 Natoinal Fuel Gas Settlement Item 16 Paymentus Agreement Item 17 Capital Budget Amendment packet Item 18 R Lichtenthal Travel GOA Item 19 S. Figler Travel Item 20 Westlaw Amendment Item 21 BCD Agreement
	Meeting Audio
02-21-19 9:30 a.m. Board Meeting
	Staff	Packet [+] Secretary Item 1 Board Meeting Schedule Changes Secretary Item 2 Open Government Best Practices (Public Board) Legal Item 1 Memo re large and small service connections Fiscal Item 1 2019 January Investment Report Fiscal Item 2 2019 Monthly Financials - January Fiscal Item 3 OPEB Valuation Operations Item 1 Declaration of State of Emergency Operations Item 2 Memo RFP Operations Item 2 Memo Re RFP Operations Item 2 RFP Storage Tank Inspections Operations Item 3 Memo re Professional Engineering Services
	Agenda
	Resolutions	Packet [+] Item 1 Master Purchase Orders Item 2 Master Purchase Order Releases Item 3 J. Mye Resignation Item 4 FOIL Vito Item 5 FOIL Dougherty Item 6 FOIL K. Bartz Item 7 FOIL Chung Item 8 FOIL Hall Item 9 Retirement Letter Maelke Item 10 State of New York Authority Item 11 BCD Agreement Item 12 Budget Amendment Item 13 Adoption of Amended By-Laws Item 14.1 RFP Insurance Vendor list Item 14 Request for Proposals Insurance Item 15 Policy No. 92.0 Employment Opportunity Item 16 Authorization for S. Denzler to Travel to AWWA Conference Item 17 Service Connection Work Orders
	Meeting Audio
	Minutes
02-07-19 9:30 a.m Board Meeting
	Staff	Packet [+] Fiscal Item 1 Monthly Financials - December Operations Item 1 LEAD AND COPPER 2019 PLAN Operations Item 2 Emergency Declaration Operations Item 3 Contract Extensions Operations Item 4.1 GPS Base Station Access Agreement package Operations Item 4 Memo Re Tonawanda GPS Base Station
	Agenda
	Resolutions	Packet [+] Item 1 Master Purchase Orders Item 2 Master Purchase Order Releases Item 3 FOIL - D. Warren Item 4 Authorization to Advertise Zebra Mussels etc. Item 5 Authorization to Solicit RFP Waterline Replacement Item 6 Resolution for Final Pay Kandey Co. Item 7 Refund Servivce Connection Alliance Item 8 Refund Service Connection McCormick Item 9.1 Hydrants and Valves Item 9 Hydrant and Valve Memo Item 12 Policy Amendments Item 13 Service Connection Work Orders
	Meeting Audio
	Minutes
01-24-19 9:30 a.m. Board Meeting
	Staff	Packet [+] Fiscal Item 1.1 December Investment Report Fiscal Item 1 Memo Investment Report 12-2018 Fiscal Item 2.1 ECWA Refund Utilities Telecom Fiscal Item 2 ECWA Utility Refund Audit Memo Fiscal Item 3.1 Insurance Premium Comparison 2015-16 to 2018-19 Fiscal Item 3 Insurance Extension Update Memo Operations Item 1.1 Memo for Board Operations Item 1.2 RFP Operations Item 1 Interoffice Memo Secretary Item 1 Memo Re Organizatoinal Chart Secretary Item 1 Organizational Chart
	Agenda
	Resolutions	Packet [+] Item 1 Master Purchase Orders Item 2 Master Purchase Order Releases Item 3 J Mogavero retirement Redacted Item 4 FOIL Request McNulty Item 5 FOIL Request EC Legislature Item 6 Notice of Claim Barry R. Item 7 Notice of Claim National Grid Item 8 Notice of Claim National Fuel Item 9 Notice of Claim National Fuel Item 10.1 Award of Contract Small Serv Area 2 Item 10 Award Contract Smal Services Memo Item 11.1 RFP Waterline Projects Item 11 Memo Re RfP Waterline Projects Item 12.1 Authorization to Advertise for Liquid Chlorine bid spec Item 12 Authorization to Advertise for Liquid Chlorine Memo Item 13 Ratification of Hydrants and Valves Item 14 Leak Allowances Item 15.1 Budget Amendment Attachments Item 15.2 Budget Amendment Attachments Item 15.3 Budget Amendment Attachment Item 15 Budget Amendment Attachements Item 19 Service Connection Work Orders
	Meeting Audio
	Minutes
01-10-19 9:30 a.m. Board Meeting
	Staff	Packet [+] Operations Item 1 Memo Re RFP Project No 201900001 Operations Item 1 RFP Project No 201900001 Operations Item 2 Declaration of Emergency Operations Item 2 Memo Re Declaration of Emergency
	Agenda
	Resolutions	Packet [+] Item 1 Master Purchase Orders Item 2 Master Purchase Order Releases Item 3 R. Chaffee Retirement Item 4 M. Alba Retirement Item 5.1 CH-010 Water System Improvements Memo Item 5.2 Ch-010 Project Manual Item 6.1 GP-007 Memo Item 6.2 GP-007 Project Manual Item 7.1 Award of Contract Memo Kandey Item 7.2 Award of Contract Kandey Item 8 Budget Amendment Attachments for January 10, 2019 Board Meeting Item 9 Policy 85.0 Rules and Regulations Item 10 Service Connection Work Orders Public Health Law Section 114-a
	Meeting Audio1
	Meeting Audio 2
	Minutes

Committee Meeting Minutes
03-26-19 Governance Committee
	Agenda	Packet [+] 2018 Annual Report Department Accomplishments 1 2018 Annual Report for ErieCountyWaterAuthority 2018 Certified Financial Audit for ErieCountyWaterAuthority 2018 Investment Report for ErieCountyWaterAuthority (002) 2018 Procurement Report for ErieCountyWaterAuthority 2019 Investment Guidelines 2019 Investment Guidelines Final Adopt Defense Indemnification Policy Performance Measurements 2018 Policy No. 94.0 Defense and Indemnification Privacy Policy Real Property Schedule 2018 Terms of Use
	Meeting Audio
03-26-19 Audit Committee
	Agenda	Packet [+] Basic Financial Statements draft 3.18.19 Draft Audit Committee Minutes 10-18-18 Item 1 Auditor Communication draft 3.18.19 Item A Annual Internal Controls Assessment Management Letter draft 3.18.19 Representation Letter draft 3.18.19 Schedule of Investments draft 3.18.19 Schedule of OH draft 3.18.19
	Meeting Audio
03-07-19 Governance Committee
	Agenda	Packet [+] Item A Confidential Memo re Code of Ethics 2-27-19 Item A Policy No. 11.0 Code of Ethics 2-27-19 Item B 2018 Financial Disclosure Form 2-26-19 Item C 2018 Financial Disclosure Vendor List Item C 2018 Vendors Excluded
	Meeting Audio
	Minutes
03-07-19 Finance Committee
	Agenda	Packet [+] Item 1 Capital Market Advisors
	Draft Minutes
	Meeting Audio
02-21-19 Governance Committee
	Agenda	Packet [+] Item 1.1 Policy No. 92.0 Employment Opportunity Item 1 Memo re Policy No. 92 Item 2.1 ECWA By-Laws Item 2 Memo re Bylaw Changes Item 3 Corrective Action Plan for OSC Tech Audit
	Meeting Audio
	Minutes
01-24-19 Governance Committee
	Agenda	Packet [+] Item 1 Resolution to Rescind Item 2 Proposed Policy No. 92.0 Employment Opportunity Item 3 Revised ECWA By-Laws Item 4 Resolution re ECBOE Item 5 Proposed Policy Changes
	Draft Minutes
	Meeting Audio
	Minutes

Board Meeting Minutes Archive

2019